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Pricing

Start with clarity. Build from there.

Every engagement begins with a diagnostic. Build scopes are confirmed after the audit, once the workflow is fully understood.

Where to start

Two front-door offers. One for each starting point.

Both plans are invoiced after delivery. No payment until the work is in your hands.

Not automated yet

Workflow Clarity Audit

€1,800

Flat fee · Invoiced after delivery · Deducted from any build plan

One workflow. Fully mapped, analysed, and prioritised in under two weeks. You leave with a written document you can act on immediately, whether or not you build anything after.

Complete workflow map as it actually operates today

Every failure point ranked by severity and impact

Phased roadmap with quick wins you can act on immediately

Success metrics defined in hours before anything is built

Drifting automations

Automation Health Check

€750–€950

Range confirmed after discovery form · Invoiced after delivery

Every automation you have running, reviewed, scored, and prioritised. You leave with a diagnostic report and a sequenced fix order, with no rebuild commitment required.

Review of every automation you have running

What is broken, what is at risk, what needs rebuilding, ranked by priority

Diagnostic report with a sequenced fix order before any rebuild decision

After the diagnostic

Ready to build? Scopes are confirmed after the audit.

These plans are not self-serve. Scope and price are determined by the audit findings and confirmed before any work begins. The ranges below give you the full picture before that conversation.

One workflow

Automation Starter

€3,900 +

28 to 35 hrs · 50% on signing, 50% on go-live

Everything in the Workflow Clarity Audit

One simple automation built and tested

Documentation of the built automation

Basic testing and go-live verification

30-day warranty period after go-live

Multiple tools

Systems Integration

€7,500 +

50 to 65 hrs · 50% on signing, 50% on go-live

Everything in the Workflow Clarity Audit and Automation Starter

Integration between 2 to 4 tools

Error handling across the connected system

Full handover documentation

30-day warranty period after go-live

Full system

Managed Automation System

€12,000 +

80 to 110 hrs · 50% on signing, 50% on go-live

Everything in the Workflow Clarity Audit, Automation Starter, and Systems Integration

Monitoring setup and initial optimisation

Monthly outcome report

60 to 90 days post-deployment support

Retainer continuation at Foundation or Performance tier

The Workflow Clarity Audit is included in every build scope. If the audit was completed previously, the €1,800 is already deducted from the build plan invoice.

The sequence

Every engagement follows the same order.

The diagnostic always comes first. Build scopes are only confirmed once the workflow is fully understood. This is not a process constraint, it is the reason the builds work.

1

Start with a diagnostic

The diagnostic maps the workflow and identifies what is worth building. Invoiced after delivery.

2

Confirm the build

The diagnostic findings determine what gets built, at what cost. Scope and price are locked before work begins.

3

Build only what is ready

The build follows the roadmap from the diagnostic. Fixed scope, fixed price, no overruns.

4

Maintain with a retainer if needed

After the Managed Automation System deployment, the retainer continues monitoring and support at a fixed monthly rate.

Ready to start?

Ongoing support after deployment.

The retainer begins after the 60 to 90 day post-deployment support period included in the Managed Automation System. Two tiers depending on what your system needs.

Foundation tier

Monitoring and maintenance

€400/month

Monitoring and incident response

5 hours maintenance per month

API changes handled within the monthly cap

Performance tier

Monitoring, maintenance, and reporting

€700/month

Everything in Foundation

Monthly outcome report

Work beyond the 5-hour monthly cap is billed at €120 per hour with prior notification before any additional billing begins.

Ready to start?

You already know something needs to change.

Start by finding out exactly what. A diagnostic delivers a complete picture before anything is built.

Fixed scope · Fixed price · No invoice until the work is delivered

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© 2026 RUF Systems. All rights reserved.

© 2026 RUF Systems. All rights reserved.